Cimarron Insurance Website Privacy Policy

Please take time to read the Cimarron Insurance Privacy Policy. When We indicate “Cimarron Insurance”, We are referring to the Privacy Policy for Cimarron Insurance Company, and all its affiliated companies, including but not limited to Cimarron Insurance Brokerage. For ease of reference, We will refer to all these entities as “Cimarron”.

Like most companies conducting business in part through the internet, Cimarron collects non-personally-identifying information that Web browsers and servers typically make available, such asthe browser type, language preference, referring site, and the date and time of each visitor request. Cimarron’s purpose in collecting this information is to better understand how visitors use Our website. From time to time, Cimarron may release non-personally-identifying information in the aggregate, e.g., by publishing a report on trends in the Usage of Our Website.

Cimarron also collects potentially personally-identifying information like Internet Protocol (IP) addresses for logged in Users and for Users leaving comments on any of Our Websites. Cimarron only discloses logged in User and commenter IP addresses under the same circumstances that it uses and discloses personally-identifying information as described below.

Your privacy is critically important to Us. At Cimarron We have a few fundamental principles:

  1. We do not ask You for personal information unless We truly need it.
  2. We do not share Your personal information with anyone except to comply with the law, with Our affiliates and business partners, or to protect Our rights.
  3. We do not store personal information on Our servers unless required for the ongoing operation of Our insurance services and those of Our affiliates and business partners.
  4. It is Cimarron’s policy to respect Your privacy regarding any information We may collect.

Legal Pronouncements, Declarations and Disclosures
Cimarron Insurance Corporation, Cimarron Insurance Brokerage, and its affiliates and business partners (“Cimarron,” “We,” “Our,” or “Us”) respects Your (“You” or “Your”) privacy and is committed to protecting it through Our compliance with this Privacy Policy. This Privacy Policy describes (1) the types of personal information We may collect from You or that You may provide when You visit Our Website located at (Our “Website”), and (2) Our practices for collecting, using, protecting and disclosing that information. This Privacy Policy also describes how We collect and use data relating to Our insurance underwriting and insurance brokerage offerings and related professional services that We provide pursuant to written agreements with Our business providers (herein referred to as the “Services”).

Collection and Use of Personal Information
We collect information from You directly in relation to Your application for insurance. We may also collect information about You from external sources, including but not limited to from Your insurance broker or agent, and other sources that may be helpful for insurance operations, and for our affiliates and business partners.

Personal information collected from You will be used to carry out the actions You have requested or authorized. Additionally, We may use Your personal information to provide You with information about Our Services and those of Our affiliates and business partners.

Cimarron and Our affiliates and/or business partners may capture and collect certain information about You, such as the name of Your Internet service provider and the Internet Protocol (IP) address through which You access the Internet; the browser You are Using; the date and time You access Our Website; the pages that You access while at Our Websites and the Internet address of the Website from which You linked directly to Our Website(s). This information is Used to help improve Our Website, analyze trends, and administer Our Websites.

From time to time, We may engage third party businesses, including those that may be providers of marketing services to assist Us with the purposes set forth above. We maintain contracts with each of these third parties restricting their access, use and disclosure of personal data. We otherwise do not disclose personal information collected from Our Websites to non-contracted third parties without authorization from the individual that submitted such information to Us.

We provide the opportunity for individuals to “opt-out” of having their personal information (as collected from You by Us) used for the purposes set forth above. If You do not wish Your personal information to be stored on Our systems, or provided to third parties, We will remove Your information. Please note if You opt-out, We may limit or decline altogether Our business relationship with You as We rely upon the sharing of information with Our affiliates and certain business partners, and may opt to terminate Our offering(s) and/or relationship with You. If You want to opt-out simply email with the details of Your request and We will respond promptly.

Our Services
As a part of Our Services, We provide a Web-based system to Our insurance customers and their chosen insurance producers (typically brokers or agents), and those providing ancillary services to Our insurance customers (collectively, Our “Users”) that tracks information related to insurance and risk to help Our Users manage insurance claims, improve safety and reduce costs. In providing the Services to Our Users, We store and process data, and may share this data with Our affiliates and business partners, that Our Users submit to Us or instruct Us to process. We Use such information to provide the Services to Our Users and We do not Use this information for any other purpose. While You, Our user decides what data to submit, this typically includes insurance-related information such as information needing for insurance underwriting, claims, incidents, and policies, and related supporting documentation and analysis. This information may include personally identifiable information. When We provide Our Services to Our Users, in some instances We process personal information about third parties that is provided by Our Users.

Mentioned above, in addition to working with Our affiliates, We also work with and may share Your data with a limited number of third-party service providers to assist Us in providing Our Services to You. These service providers fall into the following categories:

  1. Hosting provider and back-office insurance administrative services provider. This may include Brentwood and CHSI Technologies.
  2. Providers of additional services, offerings, and functionality for You (as set forth in the written agreement between Us and Our business partners and affiliates). This may include insurance products offered by other insurance companies, and premium financing, safety, loss control, and risk management services.
  3. These third parties may access, process, or store personal data during their efforts to provide their services. We will only provide personal information to these third parties for providing Our Services to You. We maintain contracts with each of these third parties restricting their access, use and disclosure of personal data. You generally will not have the opportunity to opt out of having Your personal information shared with these third-party service providers for these purposes while receiving Our Services. We otherwise do not disclose personal information to non-agent third parties except as may be contemplated by a written agreement with Our customer or otherwise as required.

Disclosure Required by Law
In certain situations, We may be required to disclose personal data in response to lawful requests by public authorities, including to meet regulatory, national security or law enforcement requirements. We reserve the right to disclose personal information as required by law and when We believe that disclosure is necessary to protect Our legal rights and/or to comply with a judicial proceeding, court order, or legal or administrative process.

We are required by the State of Arizona (Cimarron Insurance Company’s home state regulator) to comply with Arizona Revised Statute 20-2104 (“Notice Of Insurance Information Practices”). This statute requires Us to provide You with this Privacy Policy at time of application for insurance or when We deliver the policy, and at least annually thereafter. With Your consent, We have sent You this Privacy Policy electronically. It is also available at

We may collect personal information about You from other sources and by this notice, must disclose this to You under Arizona law. Furthermore, as noted above, Arizona law allows for the disclosure to third parties of Your personal information without Your authorization. Please notify Us if You want any information regarding the data We collect about You, and of course if You have a correction, please let Us know. The next section of this Privacy Policy includes information regarding how You can access Your data, and if incorrect, let us know about Your concern.

Access to Personal Information
We acknowledge the right of individuals to access their personal data as collected by Us. Individuals wishing to review, edit, supplement or delete their personal data as collected by Us, including through Our Website may do so by contacting Us at, and We will promptly respond to any such request.

Individuals wishing to review, edit, supplement or delete their personal data as provided to Us by Our Users for Use with Our Services should contact Us at and We will work to respond to the request.

Security of Your Personal Information
We are committed to protecting the security of Your personal information. While no computer system is completely secure, We have put in place physical, electronic, and managerial procedures to try to safeguard and secure Your personal information. Despite these safeguards, no protection is absolute. Should We discover a security breach, We will endeavor to notify You as soon as We practicably can. Once We do not need Your confidential data, We will work towards destruction of the information and no longer retaining it once We do not need it, unless We need to keep the information for any claim, potential claim, or otherwise required by law or regulation.

Cookies and Tracking
We may Use technology to track the patterns of behavior of visitors to Our Website. This can include Using a “cookie,” a text file sent by a Web server to a Web browser, and stored by the browser for record keeping purposes. As a result, it is possible to speed up Your future activities on Our Website and allow Us to provide You with a personalized browsing experience.

You can choose to accept or decline cookies. Most Web browsers automatically accept cookies, but You can Usually modify Your browser setting to decline cookies if You prefer. This may prevent You from taking full advantage of the features of Our Website.

Our Website does not process or respond to Web browsers’ “do not track” signals or other similar transmissions that indicate a request to disable online tracking of Users who visit Our Website.

Links to Third Party Websites
Our Website and Our Services may provide links to both affiliated and unaffiliated third-party Websites. As We do not control these third-parties nor their external Websites, We encourage You to review the policies of these third-party sites.

Changes to this Privacy Policy
We may occasionally update this Privacy Policy. When We do, We will also revise the “Updated” date of this Privacy Policy. If We make changes to this Privacy Policy, We will post the changed and updated version on our website. We encourage You to periodically review Our website to read this Privacy Policy to stay informed about how We are helping to protect the personal information We collect. Your continued Use of Our Website or Services constitutes Your agreement to this Privacy Policy and any updates.

Contact and Enforcement Information
If You have any questions regarding this Privacy Policy, please contact Us at If You believe there is a concern or problem You have with Our Privacy Policy, please contact Us at, and We will attempt to promptly determine and remedy the problem.

Updated: August 2018